Don’t Apologize for Raising Your Prices: How to write a price increase letter (with examples).

Don’t Apologize for Raising Your Prices: How to write a price increase letter (with examples).

Raising Your Prices

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Raising your prices? Here’s where Netflix went wrong and what Starbucks did right. Plus examples of how to do it better.

Back in 2016, Starbucks raised its prices not once, but twice! Of course, they took grief for it from some customers. Others were quick to point out that with everything you get from a visit to Starbucks and what they deem the “largest co-working space” in the U.S., it is not that bad of a deal. While another Twitter user pointed out that they are offering value, not cheap coffee.

When asked about their increase in prices, Starbucks told CNBC that the average customer’s receipt will only increase by 0.5%. They further explained that they needed to balance their business needs while still offering value to their customers. What they did not do, was apologize for it!

What’s covered in this blog:

Now fast forward to fall 2020 when, despite a pandemic-riddled economy and increased competition from new streaming services, Netflix increased the price in the U.S. of their standard packages by close to 8% and their premium tier by 12.5%. Up until recently, Netflix has been able to clearly show its growth narrative to investors, but as customer growth slows, it comes as no surprise that they will be raising the price of subscription. It’s likely an effort to shift its Rule of 40 levers. Moving from an emphasis on revenue growth to instead extracting profit.

Netflix stated that they will sometimes “ask [customers] to pay a little bit more to keep that virtuous cycle of investment and value creation going.”

Related Read: Pricing in a Pandemic: Aim for flexibility over lifetime value. 

Raising Your Prices  | Where Netflix Went Wrong
via Twitter

While many Netflix users took to Twitter to complain, Netflix stock prices hit an all-time high in January 2021 plus Netflix saw a 24.2% increase in revenue in Q1. So it wasn’t a complete flop. Price hikes are always a delicate business decision to make. You don’t want to raise your prices too high and scare your consumers or clients off, but you want to, as Starbucks puts it, address your business needs. Your loyal customers will understand if they value your product.

So you want to increase sales?

Let’s pretend you are a coffee shop that does $1 million per year in sales at your store. Your average consumer spends $4 on your java jolt, which means you had 250,000 customers walk through your door last year ($1 million / $4 each).  Your goal is a 5% increase in sales for next year (a $50,000 increase in sales).

You have two main options to achieve this goal:

1). Get More Customers in the Door

If you take this approach, you need to somehow get an additional 12,500 customers in the door ($50,000/$4 each). That’s about 34 extra customers every day. Not an easy feat for a store that has a stabilized traffic pattern of customers.

2). Alternatively, You Can Raise Your Prices

With this approach, instead of charging everyone $4.00, you would charge them $4.20 (a 5% increase). And then you wouldn’t need any additional customers to achieve your goal! Instead of focusing on finding more customers, you can focus on making your current customers even happier and bringing them back more frequently. This increases the value of your product, which your best customers will truly appreciate.

Why should you increase your prices?

Attract the clientele that understand the value of your product.

First, it’s a matter of attracting the right clientele; you don’t want customers that are only willing to pay bottom-barrel prices. That only reflects poorly on your product.

Supply & Demand

Second, you should always be taking into account your supply and demand. If you’re really busy or can’t keep up with product demand, it’s likely time to consider raising your prices. Grow, baby, grow, right?! If you’re employing any of our favorite analytics for growth (LTV, PBP, funnel velocity), our outsourced CFO services would be able to tell you when you’ve outgrown your price.

Provide more value to retained customers

Increasing your margins allows you to provide even better services or product to your customers that understand the value of it. And those who don’t? Customers that don’t are typically the ones that take up more time and investment and in the end cut into your margins even more.


Lastly, a price hike is occasionally mandatory for general cost of living increases or operating expenses. It’s also worth pointing out that you can shift the value and price of your product without changing the actual costs to make it. Increasing your profitability should always be an end-goal.

Related Read: How to Prepare Your Business for Inflation (aka Raising Your Prices Because Everyone Else Has)

How to tell your customers you’re raising your prices? (Without apologizing).

1). Pick Your Timing Wisely

Begin with the path of least resistance. Pick a time to raise your prices that matches your business’ seasonal cycles, or stage of growth you are in. Then, give advance notice. Don’t spring the price increase on your clients for the next billing cycle. Even if you’re not selling a service, it still bodes well to give some warning. We’d suggest 60-90 days ideally. Arm your sales and marketing teams with enough time to prepare for the change in price.

2). Explain Why You Are Raising Your Prices

As we saw with Starbucks, most reasonable customers will understand why you’re raising your prices if you’re transparent as to why. If raising your prices brings growth to your business, explain how this will benefit your consumer. Demonstrate to your customers what you have brought to the table so far and how you will benefit them in the future. For example, our cost is derived from 2 things: more work and higher labor costs. So I split out the two causes to support an overall increase (6% increase in salaries, plus 5% increase in work load to support a 11% increase. Our outsourced accounting services will work with you to justify rising prices in a manner the consumer can understand.

Example: “We know that one reason our clients using our services see increased revenue is because they get reliable and accurate financials and then can make better decisions for their business.”

Example: “Your success is our success! Our customers saw a 30% increase in conversions last year. We’re increasing our rates so we can offer packages that include the tools our customers need most.”

3). Offer Value

Here’s where Netflix went wrong. Plan to showcase your value to your consumers so they are more focused on what you’re offering than the price of the product or service you are selling. Do this before raising your prices.

As we saw above, Netflix attempted, but failed brutally, at this in 2020 with many customers questioning the value of the product and whether it was in line with the price increase. While Netflix churn is far below many other streaming services, there was a significant outcry from customers when they discovered their monthly fees were increasing, as many felt there was no increase in value. Let’s just say something didn’t land with their messaging to customers. They might have tried writing a new email rather than recycling the same one from their last price hike for starters. And suggesting that they needed to increase the prices to then deliver more value is like charging for the cart without the horse.

Regardless, Netflix did not apologize for raising prices and you don’t have to either.

“Price is what you pay, value is what you buy.”- Grant Cardone

To define your value proposition consider both your specialty and the customer experience you offer. This means first understanding your marketplace. Once you do, you will be able to determine a way to offer even more value to your customers. This will instill confidence in your services or product regardless of an increase in cost to the consumer.

Example: “Raising our rates will allow us to focus more closely on the work we do together [hire more people] to support your business. This means better turn-around times and more availability.

Example: “This small increase means we can upgrade our servers, hire new talent (P.S. we’re hiring!) and bring more tools to help your business grow.”

4). Reward Loyalty

One way to increase your prices without losing customers is to reward your most loyal ones in the process. If you sell a service you might offer one additional month at the current rate. Call it a legacy rate. You might offer a bonus complimentary strategy session for your clients. Or a pre-sale where existing customers can get 10% off the new annual cost or total price of the product. These kind of offers are more likely to increase customer stickiness, reducing churn. Plus, while it may take some investment up front, if it means that client sticks with you then their lifetime value outweighs the cost up front.

Example: “As one of our most loyal customers, we want to give you the first two months of any plan at your current rate.”

Example: “Because you’re one of our most loyal customers, we want to offer you this discount code LOYAL15, for 15% off your next order.”

Sample letter of how to tell customers you’re raising your prices.

Hi [Customer],

 [Explain the value-add] Our most-requested [add-on, feature, product expansion] is ___________. And we’re thrilled to announce that [new product expansion/feature] will be launching next month. [Ideally in advance of price increase].

[Give notice] I wanted to let you know that there will be a _______% increase in price of [product or service] , effective [date, ideally 90 days out].

This increase ensures we can continue to provide the very best products and services for our customers. This means better turn-around times, more availability, and more focus on your business. [or: Faster shipping, better customer service and more new exciting offers to come!]

[Insert appreciation of loyalty] Because you are one of our most valued customers, we would like to offer you an additional month at the current rate but with [the added value of one of our strategy sessions, or, with a sneak peek of the new feature/product___________].

As always, we are committed to providing quality [products and service] to you and appreciate your business and continued support. Feel free to get in touch anytime at ______________ [email or social media messaging account]



Sample Price Increase Letter

Raising your prices to increase your sales.

Finally, we like numbers, so let us throw some at you.

In this example, raising prices by 10%, allows you to lose 15% of your transactions and still have the same gross profit dollars. A 10% increase in price translates to an 18% increase in gross margin The lower your % gross margin, the more customers you can afford to lose with a price increase and still maintain your gross profit.

example of raising prices
It’s okay to lose your worst customers.

Our starting margin was only $25 (25%) in this example, so a 10% price increase would allow you to lose 29% of customers and still break even! Who are the first to leave when prices go up? The customers that don’t realize your true value (buh-bye). Lots of low quality and low margin customers is a prime spot to raise prices with lower risk. Plus, maintaining or increasing your margins can let you provide even better services or product to your customers that stay

Increasing Prices Increase Income
It’s worth risking the least valuable customers for the opportunity to increase net income.

Now what if you raise prices and your customers stay? A 10% increase leads to the 18% gross margin increase, and a 100% increase in net profit!

Finally, remember that those customers who kick up a fuss over small percentage increases might not be your best customer if they end up being more work than they’re worth.

So… go ahead, raise those prices, no apologies necessary.

Need help breaking down the right margins to raise your prices? Get in touch to see how we can help.

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